WEC PROJECT

The crises write forthment is the fulfilles to wait the threats which be harmful or dope be harmful for the presidential term since it would oblige a greater impact on the reputation of the organic law and construct financial loss. Crises management is the response of the musical arrangement to deal the crises earlier their situation, during their occurrence and after the crises has been occurred. The crisis management involves all the stakeholders and policy incurrs to make the policies to avoid the crisis.When addressing a crisis it is important to structure the scripted communication such that it clearly tells wherefore we argon make the crises management report. Define all the aspects of the crises management. Tell the node near the importance of the crisis management, that how crucial they ar to be managed for growth and do a good reputation perspective. Be prepared to handle the brook crisis Describe all the precautions and the crisis avoidance, settlements and repairing which hurl been done.Tell the customer ab extinct the procedures about crisis all these procedures fulfilling the needs of the brass section or it is just enough and not consoling the organizations needs regarding crisis. Tell the reader that how the procedures and precautions taken raise be more(prenominal) secure and productive for the organization, how the improvements muckle be made to the procedures applied. How information has been collected and includes the reports of performances along it. Explain the crises occurred during the business period.Provide the effects of the crisis to the business and how organizations overcome to these crises. tell clients about the future threats which whitethorn hurt the organization. 5 CRISIS MANAGEMENT- IMPORTANCE OF scripted COMMUNICATION There are various forms of indite communication that are occasiond inbredly for cuisines operations include memos, reports, bulletins, job descriptions, employee manuals, e-mail , and Instant Messages. Examples of written communications generally used with clients or different businesses include e- mail, profit websites, letters, proposals, telegrams, faxes, postcards.An telling written communication follows 7 Cos principle which are- Clear, Concise, Concrete, Correct, Coherent, Complete, and Courteous A crisis is almostthing which poses genuine threat to the reputation or even survival of the organization. This could be eitherthing from a member of staff or trustee who has be encounterd inappropriately, to the closure of some of your organizations services. It might be that one of your service users is unhappy with how your organization has behaved -? and told their tarradiddle to the local crushed leather.Very often, it is when a bad news story about an organization becomes public that it constitutes a real crisis. In crisis management, the threat is the probable deadening a crisis back impact on an organization and a blotto. A crisis can create deuce-ace inter r exultant threats interchangeable it may harm the safety of public, can cause financial loss and more importantly it would damage the reputation of he organization. Crisis management is a process designed to veto or lessen the damage a crisis can inflict on an organization and its stakeholders. Crisis management can be viewed in three phases 1.Pre-crisis It is c at oncerned with the pr vitrineion and preparation. 2. Crisis response This is the phase when management mutually respond to a crisis 3. Post-crisis In this phase management opines for ways to amend handle the crisis and prepare for the next crisis. Importance Of written communication is that with flop structured written message, there is less scope for misinterpretation than with whatever other kind of immunization. A superstar corporate statement on an fruit that deals with public relations can be circulated among alliance employees, the press and the general public.It allows the company to be re applyed by a single statement and creates a sense of continuity. It is effective public relations shape to make sure a company sends a single and reproducible message. 6 CRISIS MANAGEMENT (Techniques & Examples) Crisis management is a systemic approach that engages the satisfying organization in efforts to avert crises that may affect the firm and to in effect manage those that do occur. The objective of organizational crisis management is to make well timed(p) decisions imbrutedd on scoop facts and clear thinking when operating chthonian extraordinary conditions.As fast a crisis is detected it is much easy to manage it. When the first signals of a possible crisis are detected, summoning even undistinguished assets go out empower the organization to manage the situation swiftly. CRISIS MANAGEMENT-Key concern points 1. sexual relation the truth in a balanced way. We live in this present reality where reality can be uncovered rapidly. Being observe lying about your firm s wrong activities can demolish our firm. The exult for revealing firms wrongdoing is colossal. 2. Tell it quickly with all possible mediums By and large, associations have less than a day to tell their truth version.After that, the media and other remote stakeholders get out have taken advantage of auxiliary and tertiary experts who will have their perspectives on what has happened. Utilize all the accessible correspondence conduct including the Internet, Intranet, social net working letters and mass notice frameworks articles, discourse prints. 3. Answer the sou-sou-west of the crisis accurately Firms should have looked more than ten times before making any PR moments about what happened? Where did it happen? When did it happen? Who was involved? why did it happen? 4. Crisis management should be an ongoing process.Crisis management should be an ongoing process that requires careful and constant modification by senior executives. 5. entertain your employees as they are interna l stakeholders. Organizations do not wait for its employees to receive about crisis in the firm from external sources. They are the stakeholders and firm should make arrangements to inform them about crisis in the firm. 6. Designate one spokes someone and extract support to him with experts. 7 The most slap-upforward approach to convey a reliable message amid a crisis is to have one senior formal as representative.All senior administrators ought to experience crisis correspondence preparing. At the point when a crisis hits, the representative ought to be encompassed by specialists who can elaborate on answers to adept questions. 7. Extend support to carriers of bad news. Welcome and help those reporting potential issues. At the point when a crisis is approaching, your most significant asset is the person who advises you about the debilitating circumstance rapidly. 8. Have positive relationships room starting.You can enhance the likelihood for this, in any case, on the off port ion that you take the time to manufacture positive associations with workers and outer stakeholders well fore of time of any emergency circumstance. Doing so permits you to have a clearer face of which people you may depend on. 9. During and after crises, have patience with other and with firm itself Attempting to think plainly under exceptional conditions takes a buzzer on the cerebrum, the heart and the body. It is essential to go to every one of the three amid and after a crisis. Communication Role in Crisis ManagementOf the above describe concerns its quite noticeable that communication covers the major(ip) chunk. Be its informing the internal employees or the external stakeholders use of communication plays significant employment. The communication can occur in various means with major classification as 1) Written communication-Letter, email, copy on company intranet(internal) or website(external) 2) Verbal communication-Face to face, police squad meeting, media conferenc es, telephone call and TV/radio interviews Crisis handling by written communication pros and cons It takes less time to skim through written articles.It can be sharp and to the point. It can be documented and reproduced time and again. besides they are open to misinterpretation because Of limited information and specific paper styles. KEY EXAMPLES (Written Communication) a) TOYOTA- product Recall Three consort but related recalls of automobiles by Toyota Motor Corporation occurred at the end of 2009 and start of 2010. The issue was mechanical sticking of the accelerator pedal causing unintended acceleration, referred to as Sticking Accelerator Pedal by Toyota. Toyota also issued a separate recall for hybrid anti-lock brake software in February 2010.In this section hardly a(prenominal) points in the recall letter will be discussed that failed to deliver their accredited intention because of the ill composition. Key elements Of First Letter (For submit schoolbook of the lette r please refer to concomitant- Part- a) We noticed that Toyota stayed away from apologizing for an accelerator that seems to have a mind of its own. Instead, theyre sorry that they caused problem by implementing the recall. Toyota is the largest car manufacturer in the world. Customers dont care about the closing down the production.We dont think firm is going to discover clients feeling regretful that firm needed to accidentally end the sequential assembly line. Key elements of First Letter (For exact text of the letter please refer to appurtenance- Part- a) We feel that saying straight forward the line Here are the realities for our clients is much stronger than the normal thoughtlessness Here are the certainties. I doesnt seem as though It has a plan of conciliatory sentiment. In this letter their primary focus has shifted to the 99 percent with cars still humming along. They are not concerned about those 1 % who were bothered by the sticking paddle problem. ) FLIPPANT- Bi g billion Day Situation On 6th October, 2014, Pastry introduced its One one million million Sale. flippant had offered massive discounts On products across varied (70+) categories. Flippant had put in months of effort to check off enhanced capacity of products visible(prenominal) to customers on time. Problem -Flippant failed to estimate the demand for its products for the eventful day, as the items went out of stock within a few minutes after the bargain began at 8 am. To avoid the chiding of late delivery, the company stubborn to keep the orders pending.It further cancelled most orders and assured customers that it would refund the notes within 1 0 days. Customers also claimed that the prices were marked up before the discounts, and were available on competing sites at a lower price. Within 10 hours, though Flippant managed to get more than a billion clicks, it attracted criticism from angry customers on social networking sites accusing Flippant for cheating customers on prices and product availability, keeping money of the people without paying interest for 1 0 days, canceling the order without customer request etc.Flatcars response As the flow swayed against it, Flippant sent a mail to its entire customer base the next day, apologizing for the flaws that occurred on he eventful day. Having discussed exactly what went wrong that day, Flatcars ingenuous apology the very next day sought to mitigate the head that it was cheating its customers by giving false promises on price discounts. They discussed the quadruplet major problems that occurred the previous day prices, out of stock products, cancellations and website issues. They highlighted that they would improve their systems to ensure customer trust is not broken again.It assured customers that they are determine by the company and they were sorry to have broken customer trustfulness in them. Thus, Flippant apologized for the inconvenience caused to customers and discussed its future course of action to prevent this from repeating. Key elements of letter (For the exact contents of the letter refer to vermiform process Part-b) The letter followed the principle offs and SW. The letter intended to restore the credibility of the organization amongst its customers. It had an apologetic tone, gave the customers accurate and succinct information about whatever had bygone wrong and excuseed the reasons for the same.The company accepted full responsibility for the entire walloping and did not attempt to shift he blame by any means. It was also emphasized in very polite yet effective tone that they hold the interests if the customers is paramount for them and reassured that such an incident will not repeat in the future a) SOUTHWEST AIRLINES (For the coerces refer Appendix Part- c) The Southwests Flight had a faulty and dangerous landing and it is perfectly exhibit by southwest airlines as in how to handle the crisis situation through quick, clear and transparent communic ation on social media.It eventually helped the organization to win the trust of the customers and overcome the crisis successfully. As seen that the fans supported the response from southwest and had appreciation for Southwests open communication and quick response. The incident showed that the organization had a proper backup plan and the staff was trained properly to handle such situations thereby successfully improving the goodwill of organization. They utilized the straw man on social media with clear roles and response, scripts for those who need to respond immediately to a crisis. ) RED CROSS (For the exact tweets refer to Appendix part- d) Social media was once again the cause of a PR crisis when a personal tweet as sent on the company official Twitter deem in 201 1 . This started turning into a disaster for the organization working for humanitarian cause and when the situation went out of control the Red mess up responded brilliantly with transparency, humor and good grac e. Now, deleting a tweet isnt always the best idea since a) if you have a big audience who notices these things, it can look shady when you delete things , secondly anything deleted can surface to haunt the organization later.But, Red Cross did the right thing by acknowledging that the tweet went out, they elated it, and explaining with humor that it was all a mistake. It never turned into a major crisis. We found that Red Cross went beyond that response and turned a potentially harmful tweet into an hazard for engagement. They took to their corporate blob to explain the situation, show their humanity, and engage with fans and followers. The employee who made the mistake accepted the same with obscureness and humor. This shows that organizations should be careful when using social media as channel of communication.But it was seen that when a crisis arises it is always best to be honest with your mans and followers. Social media folks are very forgiving, as long as an organization does not use dishonest ways to hide their mistake. C) J PENNY Sometimes what happens in the social media can be as dangerous as the company itself causing a blunder. Thus is the case with the J Penny Teapot that looked like Hitler. Reedit is a social bookmaking site, and one of its users posted a picture analyse J Pennys new teapot with Doll Hitler. The Telegraph was quick to pick up this trending topic, and posted in on Twitter.At first it seemed that a trivial event like this would not pose any robbers. J Penny unyielding to take remedial measures to prevent this seemingly harmless tweet from snowballing into a full blown controversy. Key elements of the tweet (For the tweet refer to Appendix Part- e) The reply was quite unique and was humorous and the reason was that they thought that a serious tone would project them as being defensive. By doing this the event was turned into an excellent marketing exercise with the teapot being sold out within days. This is a classic example where a crisis was turned into an opportunity to market its product.We found that the company was expensive to the influence of social media and thereby by acting quickly and with wit a big crisis was avoided. 11 CONCLUSION In times of crisis, written communication plays an important role in mitigating a crisis. A formal communication to stakeholders assures them that the company is rightfully addressing the problem. It provides the customers an accurate description of the crisis facing the company, and the organizations plan of action to mitigate it. Our attain findings from this project were 0 In a world of information technology, media pressures and controversies may put the company into severe downturn.